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Applicaa Knowledge Base
Course 6 - Timetable & Options (Yr 9 & 12)
Clashes & Optimisation
Applicaa Futures
ApplicaaOne and Applicaa Futures
''ApplicaaOne Student Review System: Staff Guide''
Applicaa Futures
''Applicaa Futures – Destination Tracker: How it works and data sharing''
Applicaa One
Applicaa One stats on your dashboard!
One Reference - Student Grades Import
One Reference - Student Import
How much does ApplicaaOne cost for my Sixth Form or College?
How to Update Your Advanced ApplicaaOne School Profile
Completing your ApplicaaOne profile
Bursary16+
Where to Access Bursary16+ Training Resources
Course 1 - First Impressions
Things to consider for your initial setup - courses 1 & 2
Landing Page
How to Add Logo and Background Photo
How To Configure Landing Page
How to add a Popup Message on Landing Page
How to Change Page Theme
How to Add a Prospectus and FAQs
Single Sign-On (SSO) for Staff (Google & Microsoft Accounts only)
Main dashboard
How to use the Dashboard features
How to add a dashboard card in Admissions+
What does Recent Activities do?
How to create, update & monitor tasks
Daily Email Digest settings
How to set up an Application Group
How to Add Students to an Application Group
How to update the school's menu colour
How to change your time out setting (1min)
How to enable Two-Factor Authentication
How to access your remaining Admissions+ onboarding tasks?
Applicaa Journey
How to quickly check application status
Admissions+ Navigation
How to use 2FA Authenticator App for logging in
Homepages
How to Edit the Parent Homepage (Not Post-16)
How to Edit the Student Homepage (Post-16)
Updating/uploading your school's privacy policy
Activating Google Translate
''Uploaded Files: how to link documents to parent/student homepage (without needing access to a submitted Application Form)''
Reporting on Admissions+
How to Choose Which Columns to View in a Student List
Filtering Applicants
''Reports: Dashboard''
''Reports: Charts''
''Reports: Chart Filters''
How to Bulk Export Student Information as a PDF
Step Status Report
How to export attached documents or photos to a zipped file
Course 2 - Profiles
Admissions+ Enquiries & Leads Guide
How to Safely Update Your Email Address in the Password & Security Area
Student Profile
Student guide to applying via A+
How to use the student profile
How do I edit a student's application?
How to make and save notes on a student's profile?
How to Change or Edit a Student's Email Address
Add another child to an existing parent
How to Export Student Information as a PDF
How to quickly view student references
Adding a student's reference to their profile
How to reset password for Parent and Student
How to impersonate an account?
How to link a student to a parent
How to delete an applicant or a parent?
How to Confirm a Student's Account on Their Behalf
How to move an applicant to a different application form
How to add tags to filter students
How to colour code students
Distance Calculation feature
Importing additional data for existing applicants
Importing your internal Year 11 students from your MIS into Admissions+
Customise your student profile overview
How to change or import email addresses in bulk
How to grant parents permission to view and edit an application form
Importing Tutor Groups or Form Groups for Internal Students (not Year 12)
Parent Profile (Not for Yr 12)
Parent Guide to completing A+ form
Parent Profile Overview
How to edit details in the Parent's Profile
How to change parent's email address
How to filter Parents?
How to Export Parent Data from Table
How can I see registered Parents/Enquiries?
Approve enquiries to start an application
''Parent''''s Guide: Creating an Enquiry in Admissions+''
Application statuses
How to change application status
How to change a student's internal/external status
How to manually or automatically follow up with incomplete applications
Why a student is not showing in declined list
What does Skipped Payment do?
How to Skip Registration Payment
Overview of student Application statuses
How to handle declined/withdrawn applicants
How does student preference ranking work?
Manage users
How to manage unsubscriptions
How to manually add people
How to manually merge profiles
How to manage duplicate accounts
Merging duplicate profiles - rules
How to update existing applications using a CSV import
How to create a test account?
How to edit details on behalf of the student/parents?
How to import students into your platform from a CSV
How to prepare your CSV file to import students & parents (if you use an MIS we don't integrate with)
Staff users & permissions
How to add Staff/Teachers
Permissions
Default role permissions (PDF)
Updating Key Contacts, Super Admins, and Removing Departing Staff
Course 3 - Application process in detail
Tips for processing completed applications
Things to consider as you progress with your training and configuration - courses 3 & 4
Application form customisation
Arranging dropdown answers into a preferred order
How to Download a Blank Copy of Application Form
How to Customise an Application Form
How to add and edit questions
Toggleable/Conditional Questions
Add a UDF
Student profile photo/ avatar
Parent/Carer requirements (Additional settings)
How to specify a minimum number of parent/carer contacts
How to upload policy/consent documents in the application form
How to set up the policies and agreement step
How to use digital signatures
How to add Hyperlinks
How to enable applicants to list additional qualification types when adding their grades
Vital data transfer checks before launching your form
How to set up and use payment and fees in your Admissions+ system.
Setting a Date of Birth Range for your applicants
''Feeder Schools Area: Process and Key Steps''
Application phases & settings (the journey)
How to link your form to your school website
New Application Form View
Stand Alone Phases
How to control who can access a phase
Global Form Settings
Closing Applications, Disabling Submissions, and Managing Editing Permissions
How to reopen an application form to the applicant after submission
How to manage Parent Registration
How to enable/disable sending emails to students?
Creating calculated properties in order to rank applicants by your entry/admissions criteria.
How to make a subject change on an application form, or at offer stage, and inform the student
Course 4 - Communications & Events
Communications
Can I send emails to feeder schools?
New Communications Guide
Settings & Compliance
Automations
Campaigns
Templates (Enhanced)
Inbox
Sort Your Email Templates into\_Folders
Vital email templates to check before going live
How to add a QR code or other images into an email template
How to update email design - header & footer
How to use the SMS feature (PDF)
How to send a quick email to a group
What do the email statuses mean?
How to Send a Welcome Email to Students and Parents
How to view sent emails, their content and status
How to create and edit email templates
Update to Communication Logs Area
Updating "From" email address and "Reply To" email address
Messages Summary Area
How To Send Test Emails
Linking Email Templates to Expected Year Groups (In-Year Admissions)
How to Send the Parent Confirmation Instruction Email
How to Change Your Email Name Display
Event Creation & Settings
Events Area Overview
How to Create an Event
How to set an event with multiple days and times
How to publish and unpublish an event
How to customise your event email
How to create a new event registration form
How to create a new event question template
How to filter event registrants based on event registration form responses
How to create an event and make it visible on Landing Page, Student and Parent Homepage
How Parents or Students can see their events
How to create a view and add columns to your Event Guests table
QR Codes for Event Attendance
Advanced Filter Function for Events
Manage registrations
Overview of events using calendar function
How to Manually Add Guests to an Event
Event Waitlists Feature
Course 5 - Checks, Troubleshooting & Go-Live!
Things to consider ahead of going live - course 5
How to Generate a QR Code for School Form URLs
Nursery, Primary & Secondary Only
Importing Parents and Students Into Admissions+
Importing LA Offers as an ATF and sending welcome emails to Parents
Troubleshooting
What to check if students/parents are unable to start/proceed with an application?
How to Create a Test Application
Help Hub Support
How to submit a feature request or product feedback.
Which information and settings get copied when a new form is created in your platform?
Applicaa Community
New Cycle
How to open and close your application form
Course 6 - Timetable & Options (Yr 9 & 12)
Things to consider ahead of meetings, offers and timetabling
Timetable Overview
Timetables Area - Timetable Overview
Subjects Summary
How to export an overview of course numbers
Options step by step & settings
Year 12 Options Guide
GCSE Options Setup Guide & Training
Year 9 Integration - importing and exporting
How to upload student choices in the Yr 12 Options module
Setting rules for your timetable configuration
GCSE Options Journey Overview
Ignoring Subjects When Modelling on GCSE Options (Year 9)
Efficiently Assigning Bands on GCSE Options Module (Year 9)
A little bit about GCSE Options
Clashes & Optimisation
Timetables Area - Timetable Forecasting
How to use Timetable Forecasting (12mins)
Timetables Area - Unallocated Applicants (Resolve clashes)
How to use Class Management feature
How to use Class Management feature (4mins)
How to Manually Allocate Students to Classes in the GCSE & Year 12 Options Model
Course 7 - Meetings & Offers
Setting up meetings
Meetings, Offers and Timetabling training guide
Meetings as a compulsory phase
How to create a Guidance Meeting or Parents' Evening
Adding students (or parents)
How to remove students from a meeting
How to add students to a meeting
Sending Invitations
Meetings Area - Invitation Automation Feature
How to send meeting invitations
How students accept a meeting invitation
Conducting & Managing Meetings
View, edit and manage student meetings
How to record a student's meeting responses
How to export a register for meeting sessions
How to conduct a student meeting
Exporting Meeting Notes
Offer phase settings
Offer shows \"currently unavailable to the applicant\"
Making & managing offers
How to Update Offer Status
How to edit your offer template
How to check offer status of the students
Offer Courses Listing
How to send offers
How a Student Accepts or Declines an Offer
Bulk Upload of Offer Videos and Images
Course 8 - Transition Features & Taster Days
Transition (Post-Enrolment) Features Training
Things to consider ahead of your transition events and taster days
Transition Tool
Student Transition Tool
Using the Transition Tool to export to SIMS
Rules on collecting data
Sorting Hat
Sorting Hat
Exporting Tutor Group allocations from the Sorting Hat into Arbor
Exporting Tutor Group allocations from the Sorting Hat into Bromcom
Exporting Tutor Group allocations from the Sorting Hat into iSAMS
Importing Tutor Group allocations from the Sorting Hat into SIMS
Taster Days
Using the Scan QR function to record Taster Day attendance
How to export your Taster Day register
Why isn't my Taster Day confirmation email sending?
Taster Days full training guide
How to manually change an applicant's Taster Day sessions
Course 9 - Sixth Form Enrolment
Preparing your system for enrolment day
Editing or disabling the \"Start Your Enrolment\" pop-up
What if? A visual guide to enrolment options.
Enrolment Checklist
How to access your Test Enrolment Site
How to copy settings from your Enrolment Test Site to your Live Site
Common uses of the Enrolment Test System
Creating an Enrolment Day Email Template
How to change your embargo time for enrolment
How to customise your Enrolment Form
Enrolment Settings
How to set red flag and colour code settings for use at enrolment
How to use Details to be Checked
How to Colour-Code Details to be Checked
Example CSVs for importing student grades
Grade Import Rules CSV
Download the Enrolment App
Enrolment Navigator
Enrolment final checks & troubleshooting
Enrolment Day Overview for Staff
Enrolment Troubleshooting
Enrolment FAQs
How to import internal students' grades
Enrolment process overview
Student Enrolment Guide
How to use Ready to Enrol
Multi-Enrolment Prevention
How to use the waiting list during enrolment
How to enrol students & check numbers
How to use Enrolment Waiting area
How to use Decline Enrolment Function
How to Auto-Allocate Classes
Updating a Student's Enrolment Status
Bromcom Virtual School Configuration
Enrolment Walkthrough
Post-Enrolment Tools
Enrolment Report
The Matching Hub
Customer training timetable & in depth guides.
Customer Training Schedule
Customer Training Timetable - Group Training
Onboarding process and training for Admissions+
Service Level Agreement
Who can help?
Onboarding process and training for Bursary 16+
Nursery & SIF
Preparing your Year 7 or Reception with SIF for the new cycle
Vital checks ahead of your Nursery new cycle
Nursery Journey Overview
SIF Journey Overview (Supplementary Information Form)
Reception, Year 7, Middle School, In Year
Setting up your new cycle - Reception/Primary
Vital Checks ahead of your new cycle - Year 7
Year 7 and Primary refresher training
Preparing your In Year Form for the new cycle
Secondary, Primary , Middle & Upper School Journey Overview
Sixth Form
Vital checks ahead of launching your new application cycle for Year 12
Sixth Form Journey Overview
Exams+
Exams+ New Cycle Guide
Exams+ Journey Overview
Parent Guide to completing an Exams+ registration
Data+
Data+ User Guide
Transferring your students' data from your MIS to Admissions+ for Data Collection (Data+) - available for schools using SIMS or Arbor
MAT Dashboard
MAT Dashboard Overview
MAT Dashboard
Miscellaneous
Staff Handover
Accessing your Applicaa System on a Mobile Device
How to Archive Form and Request Permanent Deletion (if required)
Data & Integrations (IT & Data Managers)
Connect to your MIS
Which school MIS does Admissions+ integrate with?
SIMS Integration
Arbor Integration
Bromcom Integration
iSAMS Integration (for state schools)
Arbor MIS Admissions+ API Guide
Transferring data to and from your MIS
Checks to make ahead of exporting data to your MIS
Data Transfer - SIMS
Data Transfer - Arbor
Data Transfer - Bromcom
Data Transfer - iSAMS
Should I import my ATF into MIS first?
How to import student and contact data into your MIS from Admissions+
How to export data from A+ as a CSV
How to import Incomplete applications to your MIS
Importing internal students from Bromcom to Admissions+
Which fields go to which places in SIMS? (PDF)
When to Import CTFs
CTF/File Request Area
2025 Updates to Arbor Data Transfer
Contact Matching and Duplicate Prevention in MIS Exports
How to import classes into your MIS
Properties & useful info
Exporting Applications from Admissions+ to First Media
Importing and updating MIS Lookups
Properties
Deleting or clearing cookies from Google Chrome
How to upload a file in Admissions+ to share information with Applicaa in line with GDPR policy
Can all applications be imported into SIMS using the Admissions+ SIMS APP?
How to Perform VLOOKUPs in Excel
FAQs on SIMS / Admissions+ app upgrade
How to change your default email settings
Do all versions of the APP auto-update? (Text only)
First Media Integration Guide
Address Mapping
''MIS Migration Guide: Are you considering switching your Management Information System (MIS)?''
Classes Management, Reporting and Exporting
How to check whether your applicants have a unique identifier in A+
Analysing subject eligibility
Duplicate Contact Area
Duplicate Agencies
Insights Area
Overview
Summary Page
Pipeline View
Map View
Feeder Schools Analysis
Events Analysis
Reports Area
Frequently Asked Questions
How to Add Marketing Sources Question to Enquiry and Registration Forms
Data Compliance
Sixth Form Admissions Compliance
Your AI Assistant
Meet Emma - your AI Assistant in Applicaa
First Media
''School Staff Guide: Managing Sixth Form Applications with First Media and Applicaa Admissions+''
Sixth Form Only
Subject Options
How to import applicants' subject choices in bulk from CSV
Course import sample CSV
How to import subjects/courses
How to manually add courses/subjects
How to Add/Remove and Hide/Unhide Courses
How to edit a qualification or course
Linking to course content
How to use the Entry Test function
How to set your Specific Requirements
Creating Pathway Options for Courses
Creating Blocks and Classes
How to restrict course selection by grades
How to manually change a student's subject choices once submitted
How to activate reserve course option
References
How to set up multiple reference types
How to edit questions on a student reference request
How to create an automated reminder for incomplete referee forms
How to manage awaiting reference request
How to configure reference form settings
How a referee completes a reference request
Centralised References
Courses Step
Updating Courses Step in Application form
Form Groups
Importing Tutor Groups or Form Groups for Internal Year 12 Students
Account Creation
Year 12 Student Account Creation
Subscriptions and Upgrading
Billing, T&Cs, 1:1 CSM Service
Applicaa Guide to Billing
Applicaa Terms & Conditions
What is the 1:1 Training Service?
Find out more about our products
Find out more about Applicaa products
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